Cf:  DIC





The Monroe City School Board shall prohibit equipment and other movable property belonging to the School Board from being moved from one school campus/facility to another, except by the use of properly approved equipment removal forms.




Notwithstanding any other provisions of law to the contrary, the School Board may share equipment with another public entity without having to expend funds for such use, provided that both entities have executed a cooperative endeavor agreement for the use of the equipment.


The cooperative endeavor agreement shall set forth in reasonable detail the obligations of the parties and shall:


  1. Identify the equipment that will be shared.

  2. Explain the use of the equipment and the approximate length of time for use of the equipment by the requesting public entity.

  3. Address the responsibility for repairing or replacing the equipment when the equipment becomes inoperable for its intended use due to a mechanical or other breakdown while in the possession of the requesting public entity.

  4. Include a hold harmless provision releasing the lending public entity from expenses, damages, or losses arising from the use of the equipment.


When an emergency situation is declared and public entities need to share equipment, the provisions above requiring a cooperative agreement shall not be required, provided the public entities share the equipment in good faith relative to the emergency situation.




The lending of major items of school property or equipment shall require approval of the School Board.  The lending of miscellaneous items of equipment may be approved by the Superintendent and/or his/her designee.


Principals may approve the loaning of items such as tables, chairs, and non-depreciating items to outside school organizations or groups that may be sponsoring a school-related activity on or away from the school campus.


The proper form shall be completed and kept at the school site specifying:  item(s) borrowed, date item(s) borrowed, number of each item borrowed, signature of person receiving item(s), date item(s) returned, and signature of person verifying item(s) returned.




It is the policy of the Monroe City School Board that no School Board equipment shall be removed or taken home for personal use.  Any employee who has a need to take equipment home or to another site for school-related purposes shall obtain written permission from his/her principal or department head and complete the Off-Site Usage of Fixed Assets form, a copy of which shall be submitted to the Property Control Officer.  The original form shall be maintained on file at the school. Equipment used in this manner shall be returned to its assigned work location and the date of return shall be noted on the approval form.  This regulation applies to all Monroe City School Board employees.


Revised:  February 22, 2018



Ref:    La. Rev. Stat. Ann. ยงยง17:81, 33:4712.18

Board minutes, 2-22-18


Monroe City School Board