All public work contracts shall contain provisions authorizing the issuance of change orders within the scope of the contract.  The Monroe City School Board, in order to increase or decrease the amount of a contract after bids have been officially accepted by the School Board, shall require the approval of a change order.  A change order shall be submitted by the contractor to the project architect, and upon his/her recommendation, such change orders shall be submitted to the Superintendent for his/her recommendation of action to be taken by the School Board.  If approved by the School Board, the Superintendent or designee, in consultation with the architect, shall put the change order into effect and make it a part of the official contract price.


All change orders shall be in writing and approved by the School Board.  Any change order outside the scope of the contract that is in excess of the allowable bid contract limit shall be let out for public bid.


In the event of an emergency involving exigent circumstances from which irreparable loss or harm will occur before the School Board can lawfully convene an official School Board meeting, the Superintendent, with the written concurrence of the School Board President, may approve a change order needed to prevent the irreparable harm or loss, and all members of the School Board shall be notified immediately, on that same date, in writing of the approved change order.  The written concurrence of the School Board President may be sent by email message or facsimile transmission.  Written notice communicated to the School Board may be sent by email message.


Any change order pertaining to public work which is not required to be put out for public bid shall either be negotiated in the best interest of the School Board or let out for public bid.  Where the change order is negotiated, the School Board shall require that said change order be fully documented and itemized as to costs, including material quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead.  Where certain unit prices are contained in the initial contract, no deviations shall be allowed in computing negotiated change order costs.


Revised:  September, 2015



Ref:    La. Rev. Stat. Ann. ยงยง38:2211, 38:2212, 38:2212.1

Board minutes 9-1-15


Monroe City School Board