FILE: LEH
Cf: KG
PATRIOTIC ORGANIZATIONS
Any patriotic organization may, within the discretion of the governing authority, use Monroe City School Board public school building or property approved for use for student participation in its activities at approved times other than instructional time during the school day. The Superintendent and the school principal reserve the right to determine when instructional time during the school day starts and ends. Authority shall not be granted when the activities are disruptive to student instruction. The Monroe City School Board reserves the right to determine when activity is disruptive to student instruction. Patriotic organization means a youth group that is listed as a patriotic society in Title 36 of the United States Code.
Each principal, consistent with School Board policy and authorization from the Superintendent, may grant representatives of any eligible patriotic organization the opportunity to speak with and recruit students to participate in the organization during school hours for the purpose of informing students of how the organization may further the students' educational interests and civic involvement in order to better their schools, their communities, and themselves. An organization is ineligible if it unlawfully restricts student participation or membership based on race, national origin, gender or any other reason prohibited by state or federal law. An organization is ineligible if it promotes conduct or doctrine that is criminal, obscene, politically partisan, unlawfully discriminatory, advances a private for-profit enterprise, religious, anti-religious or violative of School Board policy, local, state or federal law.
No information containing or promoting partisan political subject matter, religion, discouraging or impairing the free exercise of religion, prohibited discrimination, obscenity, criminal activity or any other subject matter prohibited by local ordinances, state and federal laws may be communicated or distributed. No student may be barred from participation in activities or membership for any reason prohibited by School Board policy, local, state or federal law.
The organization shall provide written notice to the principal containing its request to speak to the students not less than three (3) days prior to the proposed date. The request shall contain a detailed summary of all subject matter that will be presented, to which a copy of all hand-outs, recordings, audio, video, digital or presentation items (regardless of format or media) must be attached. The organization shall furnish the name, current address and such other information requested regarding the identity of each person who will appear to speak or participate. No person convicted or previously entering a plea of guilty (including nolo contendre) to any criminal offense listed in the Louisiana Child Protection Act may come to any school campus, attend any school activity, or speak with any students. No person barred from coming on school premises or attending school activities by Court order may come to any school campus, attend any school activity or communicate with students. The Monroe City School Board reserves the right to determine when and by what reasonable and suitable means a background check is required, to ensure legal compliance and the safety of students, staff and other interested persons.
When required, the organization shall pay in advance or, at the School Board’s election, reimburse the Monroe City School Board, for all costs of conducting a background check on employees, representatives or affiliates of the organization who will participate.
The organization shall submit proof of commercial general liability insurance for the organization providing liability coverage of not less than $2,000,000.00 per individual claim/$5,000,000.00 in the aggregate, or combined single limits of $5,000,000.00, covering misconduct, bodily injury or property damage/loss claims. The policy(ies) of insurance coverage shall not exclude acts that are criminal, intentional or willful. The organization shall provide the Monroe City School Board with a certificate of liability coverage bound by a suitable insurance carrier, naming the Monroe City School Board as an additional insured or as a covered insured for liability purposes. Such coverage provided by the organization’s insurer shall be primary to any other insurance in force that covers the Monroe City School Board. The policy(ies) of liability insurance(s) procured by the organization shall contain terms that anticipate the potential for liability claims to arise involving (a) the organization’s representatives, employees, affiliates, minor participants, parents, spectators, and others being present on a school campus, attending school activities and interacting with students, school employees, affiliates and parties of the Monroe City School Board. Furthermore, the policy(ies) of insurance procured by the organization shall contain terms that anticipate the potential for liability claims that might arise from intentional, negligent, unauthorized, unlawful or criminal acts. The organization shall cause the terms of the policy(ies) of liability insurance that it procures to cover all risk that is associated with these conditions.
When required by law, the organization shall maintain in force a policy of workers’ compensation insurance for its employees, statutory employees of others whom it is required under the Louisiana Worker’s Compensation Act to insure. The parties hereto agree that Monroe City School Board does not control the methods, means, decisions, activities, or efforts of the organization’s officers, employees, representatives, affiliates, contractors, or like persons concerned in any way with the services to be provided by the organization.
Each policy of insurance procured by the organization shall name the Monroe City School Board as an insured or as a covered insured. Each insurer shall have the obligation to defend the Monroe City School Board against any and all liability claims. Each insurer shall be a suitable carrier (authorized to do business in the State of Louisiana and rated at not less than A+ by A.M. Best). Each insurer shall furnish to the Superintendent of the Monroe City School Board a current certificate of insurance. No insurance coverage shall be canceled unless the Monroe City School Board is notified of such cancellation not less than 30 days prior to the cancellation date. The organization shall immediately notify the Monroe City School Board of any notice issued of cancellation of any coverage. Failure to maintain any required insurance coverage in force during the term of this agreement, or noncompliance with any other requirements herein specified, shall constitute a violation of school board policy and shall render the organization ineligible to use school facilities or to conduct activities.
Upon the organization’s satisfaction of all School Board policy obligations, the principal shall provide written approval of the specific day and time for the organization to address the students.
New policy: December 6, 2022
Ref: La. Rev. Stat. Ann. §17:2119
Board minutes, 12-6-22
Monroe City School Board