FILE: DIA
ACCOUNTING SYSTEM
The Monroe City School Board delegates to the Superintendent or his/her designee, the responsibility for accounting for all Board and school funds, and for maintaining complete, accurate, and detailed records of all financial transactions in the school district. These records shall be in accordance with generally accepted accounting principles, as prescribed, and approved regulations of the Louisiana Board of Elementary and Secondary Education (BESE).
Said accounts and fiscal records shall be available during normal business hours for inspection by the public.
SCHOOL BOARD FUNDS
The School Board shall require the Superintendent to provide the necessary guidance and direction for the administrative implementation, review, analysis, reporting, and modification of all budgeted activities as approved by the School Board. All regulations developed and maintained governing the fiscal responsibility of the Board and its personnel and resources shall be designed to promote efficient management and sound fiscal accountability at every level of the school system.
All School Board employees charged with receipt, handling, and/or disbursement of any Board funds shall abide strictly by state and federal law, policies of the School Board, and regulations and procedures developed by the Superintendent or his/her designee.
SCHOOL FUNDS
The School Board shall require that uniform procedures be applied throughout the school district to assure the proper accounting for, and expenditure of, all funds under the control of each individual school. Pertinent regulations and procedures shall be established and maintained by the Superintendent and staff. Such funds shall be subject to regular audit by the administrative personnel or as may otherwise be provided.
Adherence to and implementation of all regulations and procedures as may be established by the Superintendent and staff and shall be the responsibility of each school principal or his/her designee. These shall include, but not be limited to the following:
Proper identification of monies belonging to various groups and organizations or monies raised and designated for various purposes.
All monies collected shall be spent for the specified purposes for which collection was made.
Proper crediting of deposits, with receipts issued depositors.
Safeguarding of cash and deposits made in a timely manner of all monies received.
Proper authorization before ordering goods and services and before the payment of invoices.
Payment of bills by check only after the recommendation of group sponsors and/or authorization by the principal.
Prompt payment of bills.
School funds shall be managed under the same legal requirements as other School Board funds.
Each principal shall make available to School Board personnel the records from which to conduct any audit.
The Board shall receive periodic reports from the Superintendent of all income, expenditures, balances in the schools' various accounts, and such other data as the Board may prescribe, in addition to regular financial reports.
Ref: La. Rev. Stat. Ann. ยงยง17:59, 17:196, 17:414.3, 24:515, 39:1301, 39:1302, 39:1303, 39:1304, 39:1305, 39:1306, 39:1307, 39:1308, 39:1309, 39:1310, 39:1311, 39:1312, 39:1313, 39:1314, 39:1315
Opinion No. 84-167, Commission on Ethics for Public Employees, State of Louisiana
Louisiana Handbook for School Administrators, Bulletin 741, Louisiana Department of Education
Louisiana Accounting and Uniform Governmental Handbook, Bulletin 1929, Louisiana Department of Education
Monroe City School Board